/Operating Rhythm

How We Work

A predictable, transparent engineering process focused entirely on business outcomes. No mysterious black boxes. No surprise pricing updates.

Phase 01

Initial Discussion

Is there a fit?

✦Duration: 30 Minutes

✦Cost: Free

✦Meetings: 1 Zoom call with Alex Chen (Founder)

Operational Workflow

We map out your manual business processes, review your existing software stack (CRMs, email flows, database queues), and evaluate if AI agents can provide meaningful, measurable ROI for your team.

Key DeliverableDiscovery scheduling option if there is an operational fit, or helpful resource directions if not.

Phase 02

Discovery Sprint

Define requirements & design schema

✦Duration: 2 Weeks

✦Cost: Paid Consulting ($1,500 fixed)

✦Meetings: 2 workflow review sessions, 1 final handoff

Operational Workflow

We shadow your team, map their exact keystroke-level steps, audit data compatibility, and design a custom system architecture. You own the resulting design blueprint and can build it internally, hire another firm, or proceed with us.

Key DeliverableKeystroke-level workflow map, API integration schema, database specs, prioritized build roadmap, fixed-price build proposal.

Phase 03

Build & Implementation

Secure engineering & integrations

✦Duration: 4 to 8 Weeks

✦Cost: Milestone-based (starts at $2,500)

✦Meetings: Bi-weekly demo calls, Slack channels integration

Operational Workflow

We write clean, documented code to build your custom AI agents and workflow pipelines. We compile robust evaluation test suites (to prevent LLM hallucinations) and perform secure environment integrations.

Key DeliverableProduction-ready source code repository, regression test suites, custom operation dashboard, user documentation runbooks.

Phase 04

Managed AI Operations

Maintain uptime & optimize models

✦Duration: Ongoing (monthly retainer)

✦Cost: Starts at $600/month

✦Meetings: Monthly ROI & optimization review call

Operational Workflow

AI models change, APIs update, and business workflows shift. We monitor your system uptime, evaluate token costs, patch API deprecations, tune prompt variables, and implement minor workflow modifications as needed.

Key DeliverableLive monitoring alerts dashboard, monthly usage & ROI analytics reports, priority ticketing support.

Start with a Fit Check call.

Let's spend 30 minutes mapping out your current operations. If there is no automation case, we will let you know immediately.

Schedule Free Fit Check